Annual Reviews

In alignment with the Academic Appointee Annual and Post-Tenure Productivity Reviews policy (BOT-24) all faculty members must complete an annual review. Elements @ IU is the official system of record for faculty annual reviews.

How to get started in Elements @ IU

Review your profile and pre-populated data
Begin adding or updating your current activities

Review Elements regularly to ensure that your information is accurate and up-to-date when it comes time for annual reviews.

Important Dates

Year-Round - Access Elements any time to update your work and activities
October 26th - Schools, departments, areas, and units submit reviewer information to the Elements team
December 15th - Access to the annual review exercise or the online form in Elements is available to faculty
January 15th - Annual reviews must be submitted by faculty in Elements by this date. Please note that schools and departments may require specific documentation for a complete submission.

Resources for Completing Annual Reviews in Elements

Annual Review Workflow Overview
Annual Review Workflow User Guide: Reviewee
Annual Review Workflow User Guide: Reviewer
- Annual Review Suggested Templates
Video: How to Complete an Annual Review in Elements (10:53 min.)
- Video: How to Add Activities to Your Annual Review (4:03 min.)
- Video: How to Add an Attachment to Your Annual Review Exercise (1:28 min.)
Video: How to Review an Annual Review in Elements (8:55 min.)
Video: How to View Previously Submitted Exercises & Reviewer Comments (1:33 min.)
Annual Review FAQs

Resources for Adding Activities into Elements

Elements @ IU Activity Category Guide
- Unsure where to record your activities? Use this guide to help determine what categories, activities, or subtypes are available that best capture your work
Video: How to Delete an Activity (1:20 min.)

What information is added to Elements @ IU automatically?

Elements automatically pulls in information from internal and external data sources, this includes:

Grant information is imported from the Kuali Coeus (KC) system. Note, Elements currently only pulls in grants which hold the status of "Awarded." Records that come from this system are locked for editing. If you need to modify this information, please contact the Office for Research Administration at ude[dot]ui[at]aro or follow the instructions in the how to add information to awarded grants from the KC system guide.

All other grant statuses—Proposal in progress, Submitted, Underwrite, Rejected, and Withdrawn—will need to be added manually to Elements at this time.

Course information is imported from the Student Information System (SIS) if you are listed as the instructor of record.

In Elements, one record for each unique course a faculty member teachers in a semester is imported. Meaning you will have a single record that includes information regarding the number and type of sections and the total number of students.

Employment information such as title and effort allocation is imported from the Human Resource Management System (HRMS).

Publication information is imported from a variety of data sources. The following data sources are searched automatically or available for faculty to self-search: IU Indianapolis ScholarWorks, arXiv, Dimensions, MLA, ORCID, PubMed, Scopus, SSRN, and Web of Science.

When publication information is imported, you will need to review it to either claim or reject to your profile. This guide goes over how to claim and reject publication information in Elements.

If you share a common name with another researcher or have changed your name overtime and are seeing publications that are not your work in Elements, you can try the following: Updating your Search Settings and Managing your Research Identifiers (ORCID, ResearcherID, etc.).

With the retirement of the Digital Measure Activity Insight (DMAI) system on August 1, 2024, data from DMAI was migrated to Elements @ IU.

If you notice missing or incomplete information, you can manually add or update records in Elements.

More resources for Elements are available at the Academic Leadership Council website.

Updated 8/31/2026

Office of the Provost

Annual Reviews

Annual Reviews

Contact, Address and Additional Links