This page contains information and forms for the most common faculty human resources processes. Many of the items are also available in specific areas such as Hiring or Leaves.
Information for Faculty Human Resources Issues
Pay and Appointments
Forms
Primarily for use by school HR staff.
The following letters can be found on this page.
- Administrative Positions: Offer Letter Template to New Employee
- Administrative Positions: Offer Letter to Existing Faculty Member
- Associate Faculty (per-course, contract, AC2): Offer Letter Template
- Clinical or Lecturer: Coversheet and Checklist; Offer Letter Template
- Faculty Fellow: Offer Letter Template
- Named / Endowed Chair / Professorship Checklist
- Postdoc Fellow: Offer Letter Template
- Professor of Practice: Coversheet and Checklist; Offer Letter Template
- Research Scientist: Offer Letter Template
- Tenure-Track: Coversheet and Checklist; Offer Letter Template
- Tenure, With: Coversheet and Checklist; Offer Letter Template
- Visiting Faculty: Coversheet and Checklist; Offer Letter Template
Academic Personal Profile Form
Essential Job Functions Worksheet: Academic Appointees; Librarians
Research associate approval process
Retention Offer Data and Approval Form
Vacancy Approval, Full-Time Faculty: Coversheet and Checklist
Essential Job Functions: Academic Appointees; Librarians
FMLA Form 2e Medical Certification for Employee (form not accessible - contact ude[dot]ui[at]rhaca for accessible form)
FMLA Form 2f Medical Certification for Family (form not accessible - contact ude[dot]ui[at]rhdaca for accessible form)
Student Academic Appointees (SAA) Leaves of Absence and Insurance Coverage
Systems
The IU Information Environment (IUIE) is software that draws from PeopleSoft (HRMS) to pull human resources reports regarding faculty and staff. To get access to the system, an employee must first complete both the HRMS Data Use Tutorial and the FERPA Tutorial found on this page.
Once the tutorials are complete, the HR Data Access Request form will be completed by the Office of Academic Affairs staff to request access to IUIE. Allow four to five business days for the request to be completed.
If access to PeopleSoft or HRMS eDocs is a requirement, separate training is required. Contact ude[dot]ui[at]rhdaca for assistance.
PeopleAdmin is software used by Indiana University as an applicant tracking system. To get access to the system, an employee must first complete both the HRMS Data Use Tutorial and the FERPA Tutorial found on this page.
Once the tutorials are complete, the HR Data Access Request form should be completed by the manager or supervisor of the employee requiring new or updated access to the HRMS Web Client and/or IU Information Environment (IUIE) and/or HRMS eDocs. Allow four to five business days for the request to be completed. (If HRMS eDocs is a requirement for the position, separate training is required. Contact ude[dot]ui[at]rhdaca for assistance.)