Faculty Affairs Issues: Who Does What?
The best email to send information or questions is ude[dot]ui[at]rhdaca. Send anything urgent to this address.
In addition, someone will always monitor these emails:
For the Office of Civil Right Compliance, please use the office email ude[dot]ui[at]ydnicrco because of differing hours for different staff.
School of Medicine staff: try ude[dot]ui[at]nmdadaca for most questions.
You may also email the individual whose name is listed. Please pay attention to out of office notices and re-direct to the office emails above when needed.
Hiring process approvals:
- Full-time: technical support for using PeopleAdmin: rechelp@indiana.edu
- Full-time: vacancy requests (postings): OCRC and Teresa Sosa (advice)
- Interview requests: Karen Lee
- Full-time: offers (visiting or regular, IUSM and others): Karen Lee or Willie Miller
- Adjunct: hire, renew contract: Karen Lee
- Problems, advice: Karen Lee or Willie Miller
- Processing, status: Karen Lee
- Eligibility (length of service, etc.): Karen Lee
- Problems, advice: Jane Williams or Willie Miller
Leaves:
- Processing is mainly within the school.
- Partial leaves must be handled by Willie Miller and Karen Lee
- Problems, advice: Karen Lee, Jane Williams or Willie Miller
- Advice on disability accommodations: Jane Williams (use the OCRC site for formal requests)
Retirement or resignation:
- Emeritus requests (send to ude[dot]ui[at]rhdaca): Karen Lee
- Phased retirement requests (send to ude[dot]ui[at]rhdaca): Karen Lee
- Problems, advice: Willie Miller or Karen Lee
Reappointments:
- Processing: Karen Lee or if unavailable, Chad Beckner
- Letters, notifications: Karen Lee
- Involuntary non-reappointments: Willie Miller
- Problems, advice: Willie Miller
Promotion and Tenure:
- Technical processing: Karen Lee
- Chair, dean, committee support: Willie Miller
- Workshops: Willie Miller
- Mentoring and candidate support: Willie Miller or Jane Williams
- Policy: Willie Miller or Jane Williams
Faculty reviews/assessment/problems:
- Annual review process: Willie Miller
- Third year reviews: Willie Miller
- Performance problems: Jane Williams or Willie Miller
PEOPLEADMIN QUICK REFERENCE:
- Posting (vacancy): OCRC, Teresa Sosa
- Interview requests: Karen Lee
- Waivers: OCRC
- Waivers with offers: Willie Miller for the offer
- Hiring proposals (offers): Willie Miller (and Jay Gladden)
- Offers with tenure require an extra step and approval by Chancellor Ramchand
eDOC FINAL APPROVAL:
- eDoc questions can be sent to ude[dot]ui[at]rhdaca or directly to Ying Feng or Henry Meyer
- Final Approvers: Ying Feng, Henry Meyer, Karen Lee
KUALI ACTION LIST QUICK REFERENCE: All of these are Karen Lee OR Willie MIller
Contact ude[dot]ui[at]rhdaca if anything gets stuck.
- Admin posts/acknowledge
- Create summer pay/acknowledge
- Hire employee AC2/acknowledge
- Hire employee AC1/acknowledge
- Renew contract/AC2/approve
- Terminate employee/acknowledge
- Transfer employee/acknowledge
- For AC3s, campus final approvers (Karen Lee, Ying Feng, and Henry Meyer) will check for the presence of the IU Indianapolis SAA agreement form.
Reviewed and revised: 11/6/2025